In today’s progressive work environments, it’s becoming the norm for employees to work remotely with the use of mobile tablets. And it’s not uncommon to share documents to collaborate with vendors.
While companies are concerned about the data security risks resulting from increasingly collaborative work environments and the use of mobile devices, the benefits of working with partners and allowing more flexibility seem to be outweighing potential threats.
The emergence of cloud technologies play a significant role in the trend toward more collaborative models, according to Megean Schoenberg, a director for PerkinElmer. Just five years ago, she said, most companies were highly concerned about security issues related to cloud technologies. “Today, the industry is far more willing to leverage cloud-based informatics platforms for sharing research, workflows, results and analyses,” she said in an article for Scientific Computing World.
However, she pointed out the data being used by various teams is kept in the cloud — reducing the risks that in-house systems are susceptible to a breach.
In addition to the security measures provided through the cloud, companies also can protect data by establishing ways to safeguard entry points. Here are several ways your team can minimize the risks of security breaches:
Tighten up passwords and procedures: Threats from within the company, whether intentional or accidental, must always be kept in mind as a source for security breaches. Establishing a solid passcode-management process is key. Also, make sure that employees working remotely are using devices that are approved by the company.
Establish a designated environment. When working with partners in the cloud, set up a collaborative environment in the cloud specifically for that purpose. Not only will it allow for a seamless way to share data among various groups, it eliminates the need to go through firewalls. These can also be controlled when the need to share data is no longer necessary.
Use application whitelisting. This computer administration method, which checks applications against a pre-approved list, is an essential way to prevent criminals from running unauthorized programs in your system. When unfamiliar programs attempt to run, your system will automatically prevent it from doing so.